Head of the Finance and Strategic Planning Section
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- Oct 24, 2024 Post Date
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- CDT/03/2024 Requisition #
Job description:
- Identify and set the objectives of the section within an annual work plan;
- Take the necessary steps to ensure a good working climate within the team so that it is mobilised to achieve the expected service objectives;
- Organize and distribute work among agents for the execution of tasks, exercise leadership to generate and sustain staff engagement, provide coaching maximising potential;
- Establish training needs and collaborate in the evaluation of team members in order to have an efficient organisation and competent, satisfied and efficient staff for the execution of the section's tasks.
- Prepare the budget, monitor the execution of the budget and provide appropriate reports on it;
- Develop and maintain reporting tools on budget execution, update financial management procedures, ensure and monitor their implementation;
- Provide financial expertise, update indicators, contribute to the development of the IT tools necessary for the business and carry out ex-ante and ex-post financial verification;
- Manage the verification of all financial aspects of all the Centre's operations in order to ensure the compliance of the files for the authorising officers.
- Analysis and advice: advises and provides guidance to the Directorate, heads of departments and heads of sections with regard to financial and strategic policy.
- Quality audits: propose the annual internal quality program and ensure that it is working properly;
- Organize and report on internal quality audits adopted by the Centre’s management;
- Organize appropriate training for the Centre's internal quality auditors and coordinate engagement with them.
- Programming documents: Coordinate and provide methodological support in the preparation of the Centre's strategy, programming documents and annual workflow;
- Planning and performance review;
- Coordinate the definition of annual and multi-year objectives, their measurement (KPIs, benchmarks, SLAs) and their monitoring via regular management reviews;
- Coordinate and provide methodological support for the Centre's quality policy; Ensure that the Centre's Quality Manual and related standards are kept up to date and that internal quality processes are implemented, reviewed for improvement with process owners, formally adapted and published.
- Internal communication on finance and strategy: Provide initiators and management with clear information on administrative, financial and strategy-related issues, including through the Intranet or ad hoc meetings, in order to communicate to them developments in this area, progress and results of the Section's activities.
- Liaise, as necessary, with the European Commission, the Court of Auditors and other stakeholders regarding the above tasks.
Professional experience and technical skills required:
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- At least two years of relevant professional experience in the area of management acquired in a European Union institution or international organisation;
- At least two years of relevant professional experience in the area of management acquired in a European Union institution or international organisation;
- Knowledge of the general management and core business of the Translation Centre as well as understanding of the services underlying and supporting the translation process;
- Excellent knowledge of the Financial Lifecycle of the Translation Centre;
- Excellent knowledge of Activity-based Budgeting (ABB), Activity-based costing (ABC) and Activity Based Management (ABM);
- Experience with the conception, implementation and monitoring of workload measurement systems;
- Experience with Quality Management in Public organisations;
- Advanced digital skills, notably in tools needed for this job such as ABAC, Excel, …;
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- The knowledge of other EU languages is considered as an advantage.
- The knowledge of other EU languages is considered as an advantage.
- Collaboration: cultivating the ability to focus, align and build effective groups. Willingness to share or partner with others and acknowledge the whole being greater than the sum of the parts;
- Respect: treating colleagues, staff, and partners with respect and sensitivity. The applicant values diversity and draws upon the different strengths, cultures, ideas, experiences and talents of people. They provide equal and fair opportunities for employment, career development and learning, and give a voice to every team member. They ensure a positive and energising work environment;
- Integrity: They are driven by their commitment and not by personal gain or alliances with vested interests. They protect and promote the reputation of the CdT. They are honest and act with integrity. They do not tolerate unethical behaviour; and challenge it as a matter of personal responsibility, regardless of your position in the organisation. They maintain high ethical standards and do not abuse power of authority;
- Self-development: They take initiative in learning and implementing new concepts, technologies and/or methods. They commit to continually improve their and their team’s skills set by gathering new knowledge, skills and attitudes and by encouraging their team to develop on a continuous basis;
- Change and innovation: They have the ability to instigate needed change and to show a positive and open attitude towards change. They understand how technology is currently used to reach the organisation’s objectives and explore new tools to improve the performance of the team;
- Client orientation: The candidate endeavours to work effectively with peers, partners, and others who are not in their line of command, positively impacting business performance. They serve both internal and external clients and build sustainable relationships.
[1] Levels defined according to the Common European Framework of Reference for Languages: Learning, Teaching, Assessment (CEFR).